When software updates are released, users and intending users typically go through a phase of deciding whether to go with the latest version of the software or to stick with the older versions. This has been the case for users of Microsoft’s productivity solution, Office. The latest version of Office is Office 2019, while the older version is Office 365. In this article, the features of both versions are discussed to determine the better of both versions.
|Features||Office 2019||Office 365|
|Install Office on more than one computer (Mac or PC)||
|Extra online storage||
|Technical support is included||
Office 2019 is the updated standalone version of Microsoft 2016. As a standalone version, it means that users of the software do not require any form of subscription after buying it. As opposed to other cloud-based software, one only needs to buy this software to gain access to all the available apps.
Office 365 is the cloud-based version of Microsoft’s productivity solution. Office 365 can be used both offline and online and is constantly updated with new features as opposed to Office 2019 where the updates are only quality updates. Users of Office 365 pay subscriptions to access the different apps. When one doesn’t pay their subscription, they lose access to the apps.
The factors to consider when choosing between Office 2019 and Office 365 are highlighted more specifically below.
Where to Buy?
Well We have to be honest about the plug. It’s the cheapest and the most reliable to purchase on office.com. As we work with Microsoft directly.
DESIRED PROGRAMS AND FEATURES
Office 2019 and Office 365 have different features which could appeal to different categories of users.
Office 2019: Office 2019 is an update of Office 2016. Thus, it has extended features which are sure to improve the productivity of the user. The updated features of Office 2019 include the following.
- Improved presentation features
Users of Office 2019 can apply new features such as the Morph and Zoom features to produce more dynamic slides.
- Improved data analysis features
The improved data analysis features include new charts which include funnel charts and 2D maps and improved features for PowerQuery and PowerPivot. Users of Office 2019 can also publish data from Excel to Power BI and have access to new formulas.
- Improved e-mail features
The new features of Microsoft Outlook include updated contact cards, Office 365 groups, focused inbox, @mentions and travel package cards.
- Improved inking features
Updated inking features of Office 2019 include pressure sensitivity, ability to store and organize pens, pencils and highlighters and also roam these tools across different devices, roaming pen case and tilt features that manage the ink of the pen depending in its angle.
It should be noted that because Office 2019 is a standalone software, there will be no new features till there is an updated version.
Office365: Office 365 is subscription-based and gets new features regularly. Here are some the notable features currently available on this software.
- File storage options
Users of Office 365 can upload files to the cloud, obtain links for the files and send those links when sharing the files instead of just attaching the file when one sends an email.
- Bing image suggestion
Users of Office 365 get image suggestions from Bing based on the words they type. This is a real-time service as the image suggested changes as one edits a document or changes what they type.
- Mouse-laser pointer conversion
When making Powerpoint presentations, users of Office 365 can convert the mouse icon into a laser pointer. This feature particularly gives users of Office 365 an edge when they make presentations from their iPads.
- PDF editing
Office 365 users can also edit PDF files. Users of Office 365 can update PDF files by converting the file initially to a word document and then editing and saving it to one’s preferred version.
- Reply-all ignore feature
Users of Office 365 wouldn’t have to deal with a lot of unwarranted emails because of the feature of Microsoft Outlook that ignores “reply all” messages. Office 365 also has features that protect users from getting spam messages as the settings can be adjusted to move certain messages to the clutter folder.
- Notes to Calander, data to map and scribbles to texts and drawings
These features improve the productivity of users of Office 365 and widen its range of application. Data on Excel can be converted to maps which include 3D maps; notes can be converted to tasks on calendar and scribbles can be converted to drawings and texts by matching up the lines with Office 365.
Office 365: Since Office 365 can be installed on multiple devices, it has a high level of accessibility. There are also online and offline version of Office 365 which can be accessed on multiple devices. Users of Office 365 can access files when their subscription expires even though they wouldn’t be able to access apps.
Office 2019: Users of Office 2019 get one license which they can use on one device. There are no offline and online versions of Office 2019, and users have access to the same apps with the same features all through the duration of use.
Movement between plans
The ability to move between plans when necessary is another feature that differs in Office 365 and Office 2019.
Office 2019: Users of Office 2019 get one license, and thus cannot switch between plans until they get a new license when an update is released. To install Office 2019 on another device, one also needs to buy a new license.
Office 365 allows users to switch between plans in the admin center whenever the need arises. This feature makes Office 365 more flexible to use.
Office 365: This is a subscription-based software, and users make regular payment to maintain their access to the apps. If you’re looking to make smaller regular payments rather than one large fee, this feature makes Office 365 the better version for you.
Office 2019: Office 2019 requires a one-time payment after which one gets access to the apps and gets quality updates over time. There are two versions of Office 2019: the Office Home and Student 2019 version and the Office Home and Business 2019 version.
It is also worth mentioning that Office 2019 can only be installed on devices with Windows 10 or Mac OS. One would thus have to update the operating system of their device if it isn’t currently running on Windows 10.
Office 365 is adapted for users who seek a wider range of application and prefer making regular subscriptions. Office 2019 is adapted for users who seek standard features and prefer making a one-time payment. What category of user are you?